Another way is to use a table pc. This has software that will allow you to write your information directly into any program you ususally use. Then when I get home I go through and double check all data and add the pictures and video. Less than an hour for this.
Though the table pc's are more expensive. I have found it invaulable.
Before I do an inventory, I set up a folder in my laptop computer for that location containing folders for each room or area. When I do the inventory, I ask if it is OK to set up my laptop computer on the kitchen table, or other location close to power such as the kitchen counter. I do put the computer on a towel that I bring to protect the client's property from scratches.
When I'm taking photos, I use a note pad and write down the information I need for each item. As I finish each room or area, I download the photos into it's corresponding folder. The reason I do this is because when my camera downloads the photos into the computer, they are not downloaded in the order they were taken. This way, I keep each room or area separated and it prevents problems later trying to remember what was where.
On special, or expensive items, I will input data into the program while I'm on site with the help of the owner. This way I can get the correct info for that item and the owner is satisfied all the info is input.
Sometimes the owner wants me to input all the info while I'm there. If that is what they want, that is what they get.
Another way is to use a table pc. This has software that will allow you to write your information directly into any program you ususally use. Then when I get home I go through and double check all data and add the pictures and video. Less than an hour for this.
Though the table pc's are more expensive. I have found it invaulable.
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Carl Carick Can YOU remember all of YOUR possessions?
I have been doing practice inventories and have found that there is a good chance of entering the S/N or other ID info wrong and you will have no way to double check. Unless you are able to get to the ID plate and get a good picture. Both ways have benifits and drawbacks. You may want to do a combination to ensure accuracy.
I am in the planning stages myself, trying to figure out the best working techniques etc. I see your point about making the process less cumbersome by only carrying around pen, paper and camera, but the idea bugs me because it just seems less efficient and more time consuming overall doing things twice. One point of a database is to eliminate the need to repetitively track and enter data. Also, what about when you need to scan documents onsite, or track data for collections which may require a lot more detailed information? Lastly, if you charge for your onsite work by the hour (after an initial base fee) isnt it better to work on their time, not yours?
Does using a small portable lightweight utility cart with an electric strip sound doableenter information/photos once and be done? I might even e-mail the final PDF reports in batches (hopefully!) to a local printer from there (cheaper and quicker). Does anyone else do it this way? Some databases even have photo editing software incorporated right in the database to help speed things up if done onsite. Any thoughts?
I am in the startup phase of the business and was wondering if the laptop is a necessity while doing the inventory. It seems it would be easier to write the informaton on a form and reference the picture numbers, rather than finding a place to sit and work on the laptop. Then once done with the inventory sit down at a computer and enter the information. Any suggestions or recommendations would be greatly appreciated.
